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Email Hosting

Microsoft Hosted Exchange from Sipylus is the email solution designed to help small and medium companies:
• Access information, even when out of the office
• Get more out of an email system so that employees can get more done
• Gain the peace of mind that comes from a professionally managed service

With Microsoft Exchange as the mail server and Microsoft Outlook as your client, your employees can do more than send and receive email – they can share calendars, folders and contacts.

Outlook is available for desktop, browser, and mobile access so you’re always connected, whether you’re in the office, traveling, or working at home. And since you always connect to the same Exchange server, your inbox stays synchronized, no matter which Outlook client you’re using.

When you choose Hosted Exchange from Sipylus, you can rest assured, knowing your email system is always secure and always available with our:
• State-of-the-art security and privacy
• High reliability and performance
• Outstanding administration and support

Implementing and managing Microsoft Exchange in-house has been cost-prohibitive and out-of-reach for most small-medium businesses. Hosted Exchange is suitable for even the smallest companies with only a few employees. You gain all the power with none of the pain when you choose Microsoft Hosted Exchange from Sipylus.

The Power of Exchange and Outlook
The combination of Microsoft Exchange and Microsoft Outlook includes rich functionality for sorting, prioritizing, delegating and managing email that allows you to take control of your inbox. The service helps your employees get more done by providing:
• Group calendars that streamline scheduling by exposing free or busy times for your employees as
well as your shared resources like meeting rooms
• Address books for maintaining and sharing company-wide contact information
• Public folders for organizing and sharing files
• Task lists for basic project management and coordinating activities

Microsoft Outlook is available as a Windows desktop client, as well as Outlook Web Access (OWA) for access from any computer with a web browser and Internet connection, and Outlook Mobile Access (OMA) for web-browser enabled mobile devices. OWA and OMA allow people who are home or on the road to
have access to the same information as on-location employees. The user interfaces have been designed to look and feel as similar as possible, making it easy to switch from one to the other with no added learning curve. And everything stays synchronized, whether you are managing your inbox from your computer, your mobile device or any web browser.

Advantages of Hosting

Perhaps the #1 advantage of hosting is the peace of mind that comes with the service. With Microsoft Hosted Exchange, a business-class email solution from Sipylus, you gain all the messaging functionality with none of the administrative burden. Sipylus gives you all the following for free as part of your monthly service for Microsoft Hosted Exchange:
• Robust bandwidth
• Built-in redundancy for peak performance
• Server, network and infrastructure security
• Timely upgrades and security patches
• Onsite maintenance and support
• Skilled, experienced and certified staff

Whether you lack in-house expertise or have the resources but prefer they focus on more valuable projects, a Microsoft Hosted Exchange solution provides all of the mobility and information sharing functionality needed for business-class messaging.

Security
Microsoft Hosted Exchange, a business-class email solution from Sipylus, addresses your core email and messaging security concerns on two fronts:
1) Microsoft Exchange Server was designed with security built-in – features include secure
defaults, improved ability to restrict connections and messages, automatic logging off from Outlook
Web Access, attachment blocking, Block Sender lists and antivirus protection.
2) Sipylus has architected a hosting infrastructure with security as the primary
design consideration across all components, from logical to physical to people and processes. Key
features include:
o User authentication and multiple levels of password authorization to ensure that only
authorized users can gain access
o Data securely backed up offsite
o Encryption of data during network transit and storage, using standard protocols like
SSL (Secure Sockets Layer).
o Network management software to facilitate preventative maintenance
o Back-up generators, fire suppression and other controls to protect against physical
downtime
With Hosted Exchange from Sipylus, only you have the key to your information. The security
and confidentiality of your data is our top concern.
Mobility

Microsoft Hosted Exchange, a business-class messaging solution from Sipylus, meets today’s demand for mobility, keeping you wirelessly connected and continuously in the loop while you’re on the go. Frequent travelers can read, compose and act upon messages and attachments no matter where they are – from client site to airport to coffee shop – while maintaining a single mailbox that is always synchronized.

Windows Mobile
Windows Mobile uses Exchange Server ActiveSync and Outlook Mobile Access (OMA) to put the power of Windows software into Pocket PC or SmartPhone devices. ActiveSync is a protocol that allows applications to talk directly to the Exchange Server in order to synchronize email, calendar,
and contacts. OMA provides client access from web-browser enabled mobile devices. Together they help you manage all of your information and communications while on the go.

Get More Done
Most companies share information by sending email messages back and forth. This works reasonably well if
your company has two people – beyond that it can quickly fall apart and lead to confusion and frustration!
Effective teamwork requires a shared, centralized place to store information, with common, authenticated
access for authorized users. With this foundation, your employees can do what’s expected of them, even
when they’re traveling or dispersed across multiple locations:
• Locate addresses and other contact information among shared lists that everyone can view and edit.
• Arrange meetings by viewing free and busy schedules of participants, finding a time that works for
all, sending invitations, and tracking responses – with details entered automatically into participant
calendars for them.
• Manage projects across a workgroup with the ability to view timelines and assignments while tracking
items that are active, completed and overdue.
• Grant access to administrators and support staff in order to delegate tasks.
When you discover that sharing information by email no longer works for your company, we invite you to
discover Microsoft Hosted Exchange and other services from Sipylus.
Peace of Mind

Email has become a high demand application used company-wide, requiring high around-the-clock
availability. To stay competitive in today’s business environment, you need sophisticated messaging tools
with features like mobile access and shared calendars. Yet these tools come with complex needs for
implementation, management and support.
Now you can enjoy the benefits of business class email in a ‘pay as you go’ model that allows you to scale
up or down as needed, with no risk. Hosted Exchange from Sipylus frees valuable capital,
IT staff and other costly resources for more effective, strategic use within your company.
With Hosted Exchange, no specialized technology skills are required. Administrative tasks, like adding new
mailboxes, are simplified so even non-technical staff can handle them.
NOTE: Self-service administration tools and services are a key differentiator – make sure you describe
yours completely. Consider graphical ways like screenshots to show prospects how easy and
straightforward it will be to perform everyday tasks like adding or deleting mailboxes.
Quality of service will bring you peace of mind, and you get a messaging solution that is much more rich,
reliable and robust than basic Web mail.
When you are ready to offload the administration of your messaging system, without giving up features or
control, discover Hosted Exchange from Sipylus.
CUSTOMER SPEAK PERSONAS:
Mobile Persona
Are you maximizing the tools available that can make you a more productive mobile executive?
Hosted Microsoft Exchange offers mobile communication benefits far beyond sending and receiving email at
remote locations. Frequent travelers can read, compose and act upon messages and attachments no
matter where they are – from client site to airport to coffee shop – while maintaining a single mailbox:
• Stay in touch and synchronized no matter which Outlook client you use – the regular desktop version on
your own PC, Outlook Web Access (OWA) from any computer with a web browser and Internet
connection, or Outlook Mobile Access (OMA) from your web-browser enabled mobile device.
• Grant other people, such as administrative assistants, access to your mailbox on your behalf when you
have to be away from the office.
• Set up ‘rules’ for processing messages, like auto-responses and automatic filing, to help you prioritize
and manage limited email time while traveling.
And like every other aspect of your hosted service, all the technical functions are administered for you. So if
your laptop is lost or stolen during travel, you can count on a back-up of your inbox, ready to be restored for
you by your hosting provider.

IT / Technical

As the person chartered with making email – arguably the most critical, widely-used application in any
company – work continuously while meeting user demands and keeping costs contained, you face a real
dilemma. How do you offer the tools needed to keep pace and do it with little or no staff, budget, or time?
Consider Hosted Microsoft Exchange. You can have a flexible, enterprise-class solution to address your
worker productivity and information sharing requirements. Your end users gain all the features and
functionality of Exchange, while your technical specifications are met:
• Rapid deployment
• Timely server upgrades and security patches
• Microsoft license management and compliance
• Enterprise-class data center for optimal security and performance
• Zero up-front capital investment
• Low, predictable costs
So consider Hosted Microsoft Exchange and enjoy a little operational freedom, without sacrificing the
performance and functionality you require.

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